So, you’ve finally decided to outsource your accounting. Good decision. But selecting the right
accounting outsourcing firm? That’s where most people fail.
So often, we’ve seen companies go from prospering to struggling simply because they put their
trust in the wrong people with their books. And while getting your books done through
outsourcing can save you time, money, and a few headaches, choosing the wrong provider can
do the opposite.
Don’t let that be you.
To spare you from that sort of mess, below are five frequent mistakes that you shouldn’t do
when selecting accounting outsourcing companies in USA.
- Selecting Based Solely on Cost
We understand. Budgets are important. But selecting the lowest cost option available is like
hiring the lowest cost mechanic for your vehicle. You may end up saving dollars now but
spending twice as much later repairing their errors.
Some companies offer complete accounting outsourcing services at ridiculously low costs.
Sounds irresistible. But consider—why so inexpensive? Are they skimping on something? Is
their staff qualified? Or worse, are they outsourcing your work to someone with no idea?
Don’t just shop around based on price. Ask questions. What’s their background? What software
do they employ? Do they have expertise in your line of business? - Overlooking the Time Zone Gap
This one’s sneaky. Many accounting outsourcing companies are based overseas. Which is
okay—many are wonderful. But if you aren’t even in roughly the same time zone, you might get
stuck in an email ping-pong that drives everyone crazy.
Picture not getting a report at 10 am your time, but your team’s still sleeping halfway around the
world. Little things like that add up. Next thing you know, you’re aggravated and wondering if
outsourcing was even worth it.
If you’re choosing from USA accounting outsourcing firms, you’ll have more control of timing. Or
at least hire a team that does U.S. hours even if they’re not located here. - Failing to Check Their Tech Game
Those were the days when accountancy referred to files, binders, and old calculators. Now, it’s
all about automation, cloud-based systems, and software that simplifies your life.
The top accounting outsourcing companies in USA are not only proficient at numbers but at
technology as well.
If they’re still doing everything on spreadsheets or can’t interface with the programs you use
(such as QuickBooks, Xero, or NetSuite), flee. Your company will grow beyond them sooner
than you anticipate.
Always ensure what programs they use and if they can learn your systems. A contemporary
accounting outsourcing service should simplify things, not complicate them. - Neglecting Data Security
When you leave your books with someone, you’re leaving them with sensitive information.
Payroll, revenue, expenses, taxes—your entire financial situation. If that gets stolen or leaked,
you have a big problem.
This is where most people make their mistake. They never even inquire about what the
company will do to safeguard their information.
Don’t sign anything without asking about encryption, secure servers, access control, and backup
systems. Trust only those who consider your data serious business. - Not Testing Before Committing
Breaking into a long-term contract without trying it first is like marrying after two dates. Risky, to
put it mildly.
Most reputable accounting outsourcing companies provide a free test or an abbreviated
agreement so you can try them out. Take advantage of it. Listen to how they interact, how
quickly they get your work done, and how they receive criticism.
If they disappear for days, won’t answer questions, or get simple entries wrong, you’ve got your
answer.
Final Thoughts
Outsourcing your bookkeeping can definitely contribute to your business’s growth. But only with
the right partner. There are numerous accounting outsourcing companies in USA, and several
provide good bookkeeping outsourcing services—but few will really suit your style, values, and
workflow.
Steer clear of these five blunders, do your research, and listen to your instincts. A bit of extra
effort up front can prevent months of inconvenience afterwards
